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Configure and Setup Accord Sync

Accord Sync is installed with a base set of mappings to integrate the core set of QuickBooks Online objects with Salesforce. These pre-configured mappings are meant to be a baseline for your implementation of the QuickBooks Online and Salesforce Integration, and you should plan to update the mappings to support your organization’s goals and processes.

Pre-Integration Considerations
Ahead of setting up and configuring Accord Sync review the following list of considerations to prepare for your configurations. This will help you and your team streamline the setup:

  • Define which types of data from QuickBooks with be integrated with Salesforce and which direction the data will be sent.
    • Select your data types: Customers, Products, Invoices, Payments and/or Credit Memos.
    • For each data type determine the direction that data will flow between the systems: Salesforce to QuickBooks, QuickBooks to Salesforce, or bi-directional.
    • For each data type determine the matching Salesforce object that will be the source or destination for the data.
  • Determine what data will be transmitted between QuickBooks Online and Salesforce in real-time and what data will be transmitted in batch.
  • For each Salesforce Object that is being transmitted in real-time to QuickBooks determine the criteria and rules for when the system should send the data to QuickBooks.
  • For data that will be sent in batch determine the filters that should be applied, how often updates should be set and the order that data is sent between the systems.

NOTE
We recommend that most integrations between Salesforce and QuickBooks Online be setup as real-time integrations leveraging the power of the Salesforce platform to define exactly how and when your data should be synced. However, there are times that batch integration should be used, so Accord Sync has been developed to support a hybrid — that is, you can have some objects integrated in real-time and others based on a schedule.

Initial Setup and Sync
Once you have defined your plan for integrating QuickBooks Online with Salesforce you can begin the process of mapping how your data will mapped between the systems and run an initial sync.

Setup the Ongoing Integration
Once your baseline data has been synced between the systems you will define how records will be synced between Salesforce and QuickBooks on an ongoing basis by setting up either real-time processes or scheduled jobs — or, a hybrid of the two.

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